MODULES OUTLINE:
● Session 1 – Understanding Virtual Events
● Session 2 – Planning and Managing your Virtual Events
● Session 3 – Emceeing your virtual event
● Session 4 – Practical session at Green Studio
● Session 5 – Group Coaching on assignments (live or mock)
1. Introduction to Virtual Events
- Types of Virtual Events
- Providers of platforms
- Examples
- Myths & lies about virtual events
2. Criteria for Platform Selection
- How to select which platform
- What are the criteria for evaluation
- How to ensure smooth working relationship
- Team Project- Set the project case study
3. Events Management Process (9 box)
- Overall events management process
- 5w2h technique
- Managing success – Objectives, KSFs
- Concept & planning – go or no go
- Scoping & Elements of the event
- Budgeting
- Exercise 1: Go or No Go!
4. Promotions, Marketing & Sales
- Promotions/ Marketing
- Creatives
- Sales Page (Landing Page)
- Registration system
- Exercise 2: Creating your marketing collaterals for promotion & sales
5. Pre-Event Admin & Logistic Preparation
- Setting up Platform
- Pax management- pre-brief/ orientation
- Speakers coordination / materials
- Technical Prep/ Briefing/ Rehearsal/ Recording
- Quality monitoring- what key factors to manage
- Operations Checklist/ Team briefing
- Understanding Time difference & others
6. Risk Management with PPA Technique
- Managing Risk/ Crisis
- Potential Problem Analysis
- Exercise 3: Setting up & preparing your operations checklist & PPA planning
7. On-site Management
- Key tips on Presenting Live session (live streaming)/ Pre-recorded sessions
- Pax & Speakers management
- Final tech check/ briefing with team (tech and facilitators/manpower)
- Show coordination
- Post event
8. Emceeing & Moderating Events
- Key points to emceeing
- Basic script writing – Script Scaffolding
- Briefing meeting with Event Manager – Who is in charge? Emcee or Facilitator?
- Housekeeping
- MCP – Multiple Camera Production
- Appropriate Attire for green room and at home.
- How to read from the prompter at the studio
- How to read from your laptop while in zoom
- Exercise 5: Preparing your emcee script
9. Green Studio (Practical)
Each participant will be given team assignment throughout the course and then carry out the practical of the project LIVE in a Green Studio.
